01 / INBOX
Inbox and email
- Triage and priority sorting
- Drafting in your tone
- Follow up chasing
- Thread tracking
PRIVATE AI ADMIN · BUILT IN AUSTRALIA
Your admin runs itself.
Your data stays put.
RuffAI is a private AI admin system built for your firm. 85+ specialist agents handle your inbox and invoices. They chase follow ups, prep your meetings and keep compliance on track. It all runs on your own setup so client data never touches ChatGPT or any cloud AI.
Book a 15 minute call
15 minutes. No deck. No pressure.
RuffAI · 85 agents online
LIVE
01
Built in Australia
02
Data never leaves your setup
03
85+ specialist agents
04
Nothing sent without your approval
The hiring loop
About to hire another admin?
A new admin costs serious money once you add super and leave and the three months they spend learning your systems. Then they resign and you start again.
RuffAI does the repetitive half of that job. It works nights and weekends. It never hands in notice. And it costs about a quarter as much.
The privacy difference
Why your firm can't just use ChatGPT
Client files in a US cloud AI is a problem. Privacy Act overseas disclosure rules. Professional privilege. Your insurer asking questions. RuffAI is different by design.
A public chatbot
- Your prompts travel to US cloud servers
- Data can feed someone else's model
- Shared infrastructure with millions of users
- Overseas disclosure questions under the Privacy Act
- No record of what staff pasted in
RuffAI
- Runs on infrastructure dedicated to your firm
- Client data never leaves the system
- Never used to train anyone else's model
- Nothing shared between clients
- Every action logged in a full audit trail
A public chatbot
RuffAI
✓ Your client files never leave the building.
What it handles
One system. 85+ specialist agents.
Every agent does one job well. Together they cover most of an admin role.
02 / DOCUMENTS
Documents
- Intake and classification
- Contract review
- Document Q&A
- Drafting
03 / MONEY
Money
- Invoice generation and chasing
- Quotes
- Expense categorisation
- Bank rec briefs
04 / MEETINGS
Meetings and calendar
- Scheduling
- Meeting prep
- Notes and action items
05 / CLIENTS
Clients and CRM
- Logging and lead qualification
- Nurture
- Stale client revival
06 / RHYTHM
The daily rhythm
- 7am daily briefing
- Weekly reports
- Anomaly alerts
07 / VERTICAL PACKS
Built for your industry
- Insurance broker pack
- Law firm pack
- Accounting pack
Bespoke agents
Need something we haven't built? We build it.
Every firm has admin nobody else has. The document only you produce. The report one client expects every month. The quote format you've used for ten years. As part of setup we build 2 to 3 custom agents just for your firm. Your engagement letters. Your fee proposals. Your claim summaries. Whatever the job is, tell us and we build the agent that does it.
- Built on your templates and trained on your tone
- Yours alone. Custom agents are never shared with other clients
- Added to your system like any other agent, same approval inbox
CUSTOM AGENT REQUEST
CA-014
- Agent
- Fee proposal generator
- Built on
- Your fee proposal template
- Status
- BUILT
- Delivered
- Week 1
Tell us the job. We build the agent.
Control
You stay in charge. Always.
Every email and invoice and document goes to your approval inbox before it leaves the building. You approve, edit or reject in one click. The system learns from your corrections. Anything outside its lane gets refused and logged.
Approval inbox
3 waiting
Hi Claire,
Thanks for getting in touch about the renewal. Your current policy runs to 30 June and the renewal terms have come through at $4,180 for the year. That's broadly in line with last year.
Happy to walk you through the options this week if that helps.
Kind regards,
Sarah
Drafted in your tone. Sent only when you say so.
How it works
Live inside a week
STEP 01
Book a 15 minute call
We map where your admin time actually goes. You'll know by the end of the call if RuffAI fits.
STEP 02
We build it for you
Your agents get trained on your tone, your templates and your workflows. No technical work on your side.
STEP 03
It goes to work
You approve what goes out. You get the hours back.
Compliance
Built for your professional obligations
- Privacy Act
- Built around the Australian Privacy Principles. Including the overseas disclosure rules in APP 8.
- Data location
- Your data lives on infrastructure dedicated to your firm. No offshore data transfer. Ever.
- Cloud guidance
- You can answer the questions Law Society cloud guidance tells firms to ask. You always know exactly where client data sits.
- Confidentiality
- Designed for professional privilege and client confidentiality obligations. Nothing shared between clients.
- Audit trail
- Every agent action is logged with a timestamp and outcome. Exportable whenever you need it.
- Model training
- Your data never trains anyone else's model. Not ours. Not anyone's.
FOUNDING INTAKE OPEN
We're taking on three founding firms
Founding firms get founding rates locked in and a direct line to the builder. In return we ask for honest feedback. That's the deal.
FAQ
Fair questions
Less than you'd expect. As a rough guide it lands around a quarter of the all in cost of an admin hire. Exact pricing depends on your firm's size and what you want handled. That's the 15 minute call.
On infrastructure dedicated to your firm. Not OpenAI. Not a shared chatbot. Your data is encrypted at rest and never used to train anything outside your business.
Nothing goes out without your approval. You review every outgoing email and document in one inbox. The system learns from your edits.
No. If your team can use email they can use RuffAI. We set everything up and walk your team through it.
Most firms are live inside a week.
Insurance brokers, law firms and accountants first. Any professional firm with heavy admin can use the core system.
Next step
Get your admin hours back
Book a 15 minute call. No deck and no pressure. We'll look at where your admin time goes and tell you straight if RuffAI fits.
Book a 15 minute call